In a relatively light agenda, Beltrami County commissioners on Tuesday will do some accounting work.
They will be asked, as part of their regular 5 p.m. meeting, to designate reserve funds for specific purposes in various budgets, serving an accounting function for auditors.
The County Board meets at the County Administration Building, 701 Minnesota Ave.
"Our financial statements each year reflect funds that are designated by the county for specific purposes," County Auditor/Treasurer Kay Mack says in a memo to commissioners.
"The board is not obligated to honor those designations if situations change, but it does give a strong reflection for planned use of bunds in the future," Mack said.
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She is asking commissioners to approve the designation of funds as of Dec. 31, 2007, of $8.9 million in general revenue, $893,928 in road and bridge, $2.37 million in human services, $812,376 for nursing services, $680,425 for natural resource management and $32,821 for solid waste.
The designated funds for road and bridge and for human services involve only cash flow accounts, while the designated funds for general revenue fall into 15 budgets with cash flow at $6.9 million.
General revenue designated funds include $500,000 for county parks and $500,000 for unforeseen emergencies.
All designated funds in county reserves total $13.7 million.
The 2006 designated funds were $4 million richer, with that set aside for Courthouse remodeling, money now spent.
During the County Board's 3 p.m. work session, commissioners will discuss a decision that may cost the county $111,517 in funds the federal government seeks to be paid back for disallowed services under programs administered by the Beltrami Area Service Collaborative.
The federal dun letter stems from a settlement with Minnesota, which lowered the federal assessment from $9.7 million to $8.3 million which was determined after an Office of Inspector General audit said the state's 32 collaboratives used unallowable Medical Assistance ratios that included both adults and children as opposed to children only, County Administrator Tony Murphy said in a memo.
"Beltrami County's share of this disallowance is $111,517," Murphy wrote in a memo. "However, it is the assertion of BASC administration and BASC Board leadership that this disallowance should be the responsibility of the state Department of Human Services."
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During the entire period, BASC worked under the federal program, Local Collaborative Time Study, solely through the state DHS and was not part of the formula determination for LCTS revenue or of the determination of the formula for MA ratios, Murphy said.
Minnesota's 95 family services or mental health collaboratives use LCTS income to fund 1,013 early childhood intervention and prevention programs that serve thousands of Minnesota pre-school and school-aged children in need.
Also during the work session, commissioners will hear an update on delinquent mobile home tax collections, receive an investment report from Mack and discuss a disaster recovery plan for Beltrami County electronic data systems.
The board's consent agenda for its regular meeting includes paying county bills and warrant payment listing, approval of seasonal on sale and Sunday liquor license for Morning Star Resort and of a lawful gambling premise permit for West Wind Resort to benefit the Upper Red Lake Area Association.
Approval is also sought with the state Department of Corrections for a work release contract, a resolution authorizing grant participation in a boat and water safety grant, job evaluation ratings for a new registered dietician position, out of town travel for Veterans Services to the National Association of County Veterans Service Officers Conference.
The Natural Resource Management Department is asking approval of grant easement requests from Maple Ridge Township, of installation of test monitoring well on tax-forfeited property by Enbridge Pipeline, of a resolution for removal of lands from Memorial Forest designation, and to fill a full-time forest position.
Approval of the disaster recovery plan for Beltrami County electronic data systems is also on the consent agenda.
