-LEGAL ADVERTISEMENT- MINUTES OF THE REGULAR MEETING OF THE BOARD OF EDUCATION BEMIDJI AREA SCHOOLS JANUARY 27, 2020 The regular meeting of the Board of Education, Bemidji Area Schools, Bemidji, Beltrami/Hubbard Counties, Minnesota, was held on Monday, January 27, 2020, at 6:30 p.

Published February 29, 2020 at 1:01 AM

-LEGAL ADVERTISEMENT-
MINUTES OF THE REGULAR MEETING
OF THE BOARD OF EDUCATION
BEMIDJI AREA SCHOOLS
JANUARY 27, 2020
The regular meeting of the Board of Education, Bemidji Area Schools, Bemidji, Beltrami/Hubbard Counties, Minnesota, was held on Monday, January 27, 2020, at 6:30 p.m., in the District Office Board Room.
MEMBERS PRESENT: John Gonzalez, Jeff Lind, Jeff Haack, Carol L. Johnson, Sarah Young, Ann Long Voelkner and Superintendent Tim Lutz
Taylor Gish, Student Representative
Joel Roberts, Student Representative
MEMBERS ABSENT:
CALL TO ORDER: (Time: 6:30 p.m.)
ORGANIZATION OF THE BOARD
A. Elections
1. Chairperson Jeff Haack Presiding John Gonzalez was nominated by Sarah Young, seconded by Carol L. Johnson, and upon vote being taken, John Gonzalez was duly elected to that office.
2. Vice Chairperson - Chairperson John Gonzalez Presiding Ann Long Voelkner was nominated by Jeff Lind, seconded by Jeff Haack, and upon vote being taken, Ann Long Voelkner was duly elected to that office.
3. Clerk - Carol L. Johnson was nominated by Jeff Haack, seconded by Ann Long Voelkner, and upon vote being taken, Carol L. Johnson was duly elected to that office.
4. Treasurer - Sarah Young was nominated by Ann Long Voelkner, seconded by Carol L. Johnson, and upon vote being taken, Sarah Young was duly elected to that office.
The motion was offered by Carol L. Johnson, seconded by Ann Long Voelkner, and carried by all in attendance to authorize Chris Leinen, Director of Business Services, to perform the duties of Treasurer of the School Board.
B. Other Organizational Considerations
1. School Board Member Compensation The motion was offered by Carol L. Johnson, seconded by Jeff Haack, and carried by all in attendance to set the compensation received by School Board Members for the 2020 calendar year at $525.00 per month.
2. School Board Chairperson Compensation - The motion was offered by Ann Long Voelkner, seconded by Jeff Haack, and carried by all in attendance to set the compensation received by the School Board Chairperson for the 2020 calendar year at $675.00 per year.
3. Table Negotiator Compensation - The motion was offered by Carol L. Johnson, seconded by Ann Long Voelkner, and carried by all in attendance to set the compensation received by the School Board Table Negotiators for the 2020 calendar year at $525.00 per year.
4. Regular Monthly Meetings – Date and Time - The motion was offered by Ann Long Voelkner, seconded by Jeff Lind, and carried by all in attendance that the regular meetings of the Board of Education be held on the third Monday of the month, at 6:30 p.m., in the District Office Board Room. Special Meetings shall be held as needed.
5. Enabling Act - The motion was offered by Ann Long Voelkner, seconded by Sarah Young, and carried by all in attendance establishing the Enabling Act for the guidance of the Superintendent as follows:
a. to maintain a Petty Cash Fund of $100 for various small expenditures, which are required from time-to-time and which by the nature, would make it inconvenient to go through regular channels of the Board. The Director of Business Services is appointed as custodian of this fund;
b. to certify payment of membership in state and national organizations whose functions support the educational program;
c. to certify reimbursement for expenses of School Board Members, the Superintendent, and other school personnel to such state and national meetings as it may seem advisable to attend;
d. call the officers of the Board as a special committee on ways and means between regular Board Meetings on the Superintendent’s own initiative or at the request of a Member of the Board;
e. to employ/discharge non-licensed personnel, to certify wages and salaries from payment in accordance with schedules adopted by the Board, and to administer the provisions of the negotiated agreements;
f. to accept employee resignations when deemed to be in the best interest of District No. 31;
g. to certify to the officers for their facsimile signatures such items as:
(1) payment of items covered by contract with the Board of Education,
(2) payment of emergency bills in which it appears that financial loss or hardship will
follow if there is a delay in payment,
(3) payment of bills carrying penalties or discount,
(4) payment of regular or reoccurring bills;
h. to lease, purchase and contract for goods and services within the budget as approved by the Board, provided that any transaction in an amount of which bids are required must first be specifically authorized by the Board and fulfill all other applicable requirements of Minnesota Statute. Under the provisions of M.S. 123B.52, Subd. 1, the Director of Business Services is also authorized to perform these actions;
i. to make short-term investments of surplus current funds in legally approved securities. The Director of Business Services is also authorized to perform these actions;
j. to transfer monies on a continuing basis from a fund receiving a service or supply to another fund granting the services or supply. This authorization shall include only those transfers that are for supplies or services;
k. to conduct day-to-day operations of the district, not specifically covered above, in accordance with the terms of the Superintendent’s contract, Board Policy, and appropriate state and federal statutes;
l. pursuant to M.S. 123B.02, Subd. 18, the School Board authorizes the Director of Business Services to make payment of claims prior to Board approval and requires that payments made prior to the Board approval be acted upon at the next Board meeting;
m. delegate the Director of Business Services the authority to make electronic transfers and approve electronic transfers made by other initiators;
n. to sign grants on behalf of the school district when deemed to be in the best interest of District No. 31;
o. to delegate the Director of Business Services the authority to refinance existing bonds when deemed to be in the best interest of District No. 31;
p. to authorize the Director of Business Services to enter into emergency management agreements with organizations in the county, including the American Red Cross, in emergency situations;
q. to authorize the Superintendent to accept donations with a value of up to $500 on behalf of the Board.
6. Depository Resolution - Carol L. Johnson offered the following resolution and moved its adoption:
DEPOSITORY RESOLUTION
BE IT RESOLVED, that we, the Board of Directors of Independent School District No. 31, Bemidji, Beltrami and Hubbard Counties, Minnesota, at a meeting held on January 27, 2020, do hereby designate as depositories of district funds those national, insured state banks or thrift institutions as defined in 51A.54, Subdivision 23, and the MSDLAF family of accounts for a period beginning the 31st of January 2020, and ending on the 30th of January 2021.
BE IT FURTHER RESOLVED, that in accordance with M.S. 123B.14. Subdivision 3, the Treasurer is authorized to exercise the powers of this governing body in designating the depositories of such funds. This authorization is subject to the right to said Board of Direc tors to modify, vacate, or revoke at any time.
The motion for the adoption of the foregoing resolution was duly seconded by Jeff Haack, and upon vote thereon a tabulation of votes is as follows:
AYES: Carol L. Johnson, Ann Long Voelkner, Jeff Haack, Jeff Lind, Sarah Young, and John Gonzalez
NOES: None
ABSENT: None
WHEREUPON, said resolution was declared passed and adopted.
PREVIEW AGENDA - SUPERINTENDENT TIM LUTZ
APPROVAL OF AGENDA
The motion was offered by Sarah Young, seconded by Carol L. Johnson, and carried by all in attendance to approve the agenda.
CONSENT AGENDA
The motion was offered by Ann Long Voelkner, seconded by Jeff Haack, and carried by all in attendance to approve the following Consent items:
A. Meeting Minutes from the December 16, 2019 School Board Meeting
B. Current Bills and Special Checks Totaling $3,198,952.37
C. Request to Submit Grant - Walmart Community Grant
D. Request to Accept Grant - Walmart Community Grant
E. Certified Staff Appointments
F. Non-certified Staff Resignations
G. Resignation of Administrative Staff Member
H. Field Trip Request - Bemidji Middle School Minnesota State VEX Robotics State Championship
STUDENT REPRESENTATIVE REPORT
Taylor Gish and Joel Roberts reported on Bemidji High School activities.
2020 OPERATING REFERENDUM Superintendent Tim Lutz reported the newly formed Referendum Steering Committee met at 5:00 p.m. today. The committee reviewed a timeline for the vote and talked about ballot questions. They are seeking new members for subcommittees. The next meeting is scheduled for February 11, 2020, 4:30 p.m.
DONATIONS
The motion was offered by Ann Long Voelkner, seconded by Sarah Young, and carried by all in attendance to accept the donations of $1,000 from Affinity Plus Federal Credit Union of Bemidji for Gene Dillon Elementary and $1,000 for the next three years from Naylor Heating and Refrigeration, LLC for the Career Academies.
EQUITABLE STUDENT ACHIEVEMENT American Indian Parent Advisory Committee Resolution - Carol L. Johnson introduced the following resolution and urged its adoption:
AMERICAN INDIAN PARENT ADVISORY COMMITTEE RESOLUTION
WHEREAS, the school board or district has an AIPAC composed of parents/guardians of American Indian children who are eligible for Indian education programs, American Indian language and culture teachers and paraprofessionals, American Indian teachers, American Indian counselors, American Indian adults enrolled in educational programming, and American Indian representatives from community;
WHEREAS, the School Board or district affords the AIPAC the necessary information and the opportunity to effectively express their views concerning all aspects of American Indian education and the educational needs of the American Indian children enrolled in the school(s) and program(s); and
WHEREAS, the AIPAC is directly involved with and advises the School Board and district staff on Indian Education program planning; and
WHEREAS, the AIPAC develops and submits recommendations to the School Board and district staff pertaining to the needs of American Indian students.
THEREFORE, BE IT RESOLVED, that the AIPAC concurs that the School Board and district are compliant with Minnesota Statutes, section 124D.78, and that the School Board and district are meeting the needs of American Indian students.
The motion for the foregoing resolution was seconded by Ann Long Voelkner, and a tabulation of votes is as follows:
AYES: Jeff Haack, Sarah Young, Jeff Lind, Carol L. Johnson, Ann Long Voelkner, and John Gonzalez
NOES: None
ABSENT: None
WHEREUPON, the foregoing resolution was duly passed and adopted.
RELATIONSHIPS/COLLABORATION
Designating a Local Education Agency Representative for Various Federal Programs - Jeff Lind introduced the following resolution and moved its adoption:
RESOLUTION REGARDING VARIOUS FEDERAL PROGRAMS AND DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO
WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in various programs available through the federal government; and
WHEREAS, each of these programs require the designation of an authorized Local Education Agency Representative;
NOW, THEREFORE, BE IT RESOLVED that Alexis Wilde, Director of Special Education, be
designated as the authorized Local Education Agency Representative relating to the following federal programs; and that she is hereby authorized to prepare and submit applications for funding relating hereto.
.Federal Funds for Special Education, IDEIA 2004, Public Law 105-17
.Federal Flow-Through Funds
.Federal Preschool Initiative Funds
.Flow-Through Personnel Development 3-21
.Preschool Incentive Personnel Development 3-5
.Federal Low Incidence Discretionary
.Federal Part C Infants and Toddlers
.Federal IEIC Committees
.Federal Early Intervention Family Services
.Development of Coordinated Services
.Federal Splinter Funds
.Federal Discretionary CSPD Regional
.Section 504 of the Rehabilitation Act
.Limited English Proficient
.Early Intervening Funds
The motion for the adoption of the foregoing resolution was duly seconded by Sarah Young, and a tabulation of votes is as follows:
AYES: Sarah Young, Jeff Lind, Jeff Haack, Carol L. Johnson, Ann Long Voelkner, and John Gonzalez
NOES: None
ABSENT: None
WHEREUPON, said resolution was declared passed and adopted.
Designating a Local Education Agency Representative for Title I & P.L. 81-874 Impact Aid - Carol L. Johnson introduced the following resolution and urged its adoption:
RESOLUTION REGARDING THE TITLE I AND IMPACT AID PROGRAMS AND
DESIGNATING AN AUTHORIZED LOCAL EDUCATION AGENCY REPRESENTATIVE AS RELATED HERETO
WHEREAS, it is the desire of the School Board of Bemidji Area Schools, Independent School District No. 31, Bemidji, Minnesota, to participate in the Title I and Impact Aid programs;
WHEREAS, these programs require the designation of an authorized Local Education Agency Representative;
NOW, THEREFORE, BE IT RESOLVED that Colleen Cardenuto, Director of Curriculum and
Administrative Services, be designated as the authorized Local Education Agency Representative relating to Title I and Impact Aid; and that she is hereby authorized to prepare and submit applications for funding relating hereto.
The motion for the adoption of the foregoing resolution was duly seconded by Jeff Lind, and a tabulation of votes is as follows:
AYES: Ann Long Voelkner, Jeff Lind, Carol L. Johnson, Jeff Haack, Sarah Young, and John Gonzalez
NOES: None
ABSENT: None
WHEREUPON, said resolution was declared passed and adopted.
HIGH QUALITY DISTRICT
Annual Audit FY 2018-2019
Jon Roscoe, from Miller McDonald, presented the FY 2018-2019 audit findings.
The motion was offered by Ann Long Voelkner, seconded by Carol L. Johnson, and carried, the vote was 6-0 to approve the FY 2018-2019 annual audits as presented.
First Reading of SBR 300-90-3: Student Activity Accounting
The motion was offered by Jeff Haack, seconded by Sarah Young, and carried by all in attendance to approve the first reading of SBR 300-90-3: Student Activity Accounting.
Award Legal Advertising Quotation
The motion was offered by Ann Long Voelkner, seconded by Carol L. Johnson, and carried by all in attendance awarding the quotation for legal advertising for 2020 to The Bemidji Pioneer in the amount of $6.25 S.A.U. for the first insertion and $5.65 S.A.U. for subsequent insertions.
Hardship Amendments to 403b Retirement Plan
The motion was offered by Jeff Lind, seconded by Jeff Haack, and carried by all in attendance to approve a resolution adopting the Hardship Amendments to the Ind School Dist 31 Beltrami County 403b Retirement Plan.
Hardship Amendments to 457b Retirement Plan
The motion was offered by Sarah Young, seconded by Ann Long Voelkner, and carried by all in attendance to approve a resolution adopting the Hardship Amendments to the Ind School Dist 31 Beltrami County 457b Retirement Plan.
Bus Bids from State Contracting Pricing
The motion was offered by Carol L. Johnson, seconded by Sarah Young, and carried by all in attendance to approve purchasing two buses from Telin and one bus from Hoglund for a total of $325,509.77.
Tentative Agreement with the Secretarial-Clerical & Paraprofessional Bargaining Unit for 2019-2021
The motion was offered by Ann Long Voelkner, seconded by Jeff Haack, and carried by all in attendance to approve the provisions of SBR 200-20-1, the employment agreement between Independent School District No. 31 and the MSEA for Secretarial-Clerical & Paraprofessional Employees for the period July 1, 2019, through June 30, 2021.
WORKFORCE DEVELOPMENT
February 14, 2020 Staff Development Day Overview
Colleen Cardenuto, Director of Curriculum and Administrative Services, provided an overview of each grade level’s staff development day activities on February 14, 2020. No action was taken.
UPCOMING EVENTS
February Meeting – Monday, February 24, 2020, 6:30 p.m. (Date change due to observance of Presidents’ Day holiday)
OTHER
Once Around the Table
School Board Members shared their observations of events in the district.
ADJOURNMENT
The motion was offered by Sarah Young, seconded by Jeff Haack, and carried by all in attendance to adjourn. Time: 7:50 p.m.
/S/ Carol L. Johnson, Clerk
/S/ John Gonzalez, Chair
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